Code of Conduct

This code of conduct applies to all participants of the Event Fund Workshop, including speakers, event facilitators and attendees. All participants are expected to show respect and courtesy to other participants, both in person and through online interactions that might take place before, during or after the event.

The code of conduct will be enforced by event organisers throughout the event.

Summary

The Event Fund Workshop organised by the H3D Foundation and the Ersilia Open Source Initiative is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of many different backgrounds. Be kind to others. Do not insult or put down other attendees. Behave professionally. Harassment and exclusionary jokes are not appropriate.

Conference participants violating these rules may be sanctioned or expelled from the conference at the discretion of the conference organisers.

Clarifications

Harassment includes, but is not limited to:

• Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion.

• Deliberate intimidation, stalking, or following.

• Harassing photography or recording.

• Sustained disruption of talks or other events.

• Inappropriate physical contact.

• Unwelcome sexual attention.

• Advocating for, or encouraging, any of the above behaviour.

Examples of inappropriate behaviour

DO	DON'T
Ask permission to take pictures of and post about others on social media.	Do not upload photos, tag or mention others online without their consent.
Use accessible language to talk about your area of expertise. If others in the group seem confused, slow down; stop and ask for input.	Do not present information in a way / language that no one else in the room can understand, with no attempt to include others in the discussion.
Give everyone a chance to talk, only interrupting if absolutely necessary – for example, for Code of Conduct violations or time updates.	Do not repeatedly disrupt a discussion.
Use the pronouns people have specified for themselves.	Do not purposely misgender someone (ie, refusing to use their correct gender pronouns) after they have told you their correct pronouns.
Speak your own narrative, from your own unique experiences and culture.	Do not imitate the cultural expressions of groups you are not a member of, or dismiss people’s experiences as illegitimate or merely personal.
Ask someone before you hug them; keep your hands/body to yourself, even when joking, unless the other person has given verbal consent	Initiate physical contact or simulate physical contact without consent

Enforcement

Participants asked to stop any harassing behaviour are expected to comply immediately.

If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference.

Event organisers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities.

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event.

Contact information

Please report any concern to the event organisers:

• Susan Winks, H3D Foundation Director, [e-mail]

• Gemma Turon, Ersilia CEO, [e-mail]

Reporting procedure

1. Please contact in-person or via email one of the event organisers (contact details above) as soon as possible.

2. The event organisers are prepared to handle the incident. All members are informed of the Code of Conduct policy and have been given training on incident response.

3. All reports are confidential. When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened. This can be upsetting, but we'll handle it as respectfully as possible, and you can bring someone to support you. You won't be asked to confront anyone and we won't tell anyone who you are.

4. When reporting an event, try to gather as much information as available, but do not interview people about the incident if you observed it. The Code of Conduct member will assist you in writing the report/collecting information.

5. The important information we need consists of:

   1. Identifying information of the participant doing the harassing

   2. The behaviour that was in violation

   3. The approximate time of the behaviour (if different than the time the report was made)

   4. The circumstances surrounding the incident

   5. Other people involved in the incident

6. Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.

Acknowledgement

This Code of Conduct is based on the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers, and includes examples from the Software Sustainability Fellows and the PublicLab Codes of Conduct.

Licence

This Code of Conduct is licensed CC BY 4.0.